Instructions for Completion of Forms

Personnel Action Notice

1. Affix date of completion to the form.
2. Complete ALL 4 blanks at the top of the form.
3. Please select ACTION (i.e. New Hire, Transfer, Returning Adjunct, etc.)
4. Please complete the "Current Data" and "New Data" tables in their entirety (if possible) if the person is a new faculty or staff member.
5. Obtain approvals of Manager and Dept. Head/Dean then forward to the Office of Academic Affairs. This office will forward the form to the Vice President for Business & Finance.

• If the PAN is missing the Effective Date, BCAT Code/Title, Position #, Replacing (if applicable), Salary, Account #, EFT, Budget EFT, and/or Budget Salary, the PAN will be returned to the Administrative Dept. Head or the Academic Dean.

Records Destruction Form

1. Using the University System of Georgia Records Series Index (http://www.usg.edu/usgweb/busserv/series/) determine which records should be destroyed.
2. Complete the NGCSU Certificate of Records Destruction (http://www.ngcsu.edu/Resource/Forms/certrecdestruc.pdf).
3. Send the completed NGCSU Certificate of Records Destruction to Laura Mullins for approval to proceed with the records destruction.
4. Academic Affairs will returned the approved form to you.
5. Destroy the records, sign the NGCSU Certificate of Records Destruction that the records have been destroyed and return the form to Laura Mullins in Academic Affairs.

• Failure to follow this procedure could result in significant legal problems for the university. Please be sure you keep your records destruction process up to date.