Registration & Reporting Guide
for New Students or Students Returning
in Summer 2008

New or Returning Students for Summer

• Advisement is an ongoing process for both graduate and undergraduate students at NGCSU. All students who will attend NGCSU in Summer 2008 should make an appointment with their advisors to prepare for the upcoming semester prior to registering.
• Undergraduate students should make an appointment with your advisor in advance and then report to the advisor's office as scheduled. You must obtain a "Proposed Course Schedule/Permit to Register" from your advisor. If your academic advisor is not available, please report to your advisor's academic department head.
• Undergraduate students with less than 45 earned hours will be required to meet with his/her advisor prior to registration, not only to plan for the upcoming semester(s), but to obtain an alternate PIN for Summer. If you have less than 45 earned hours, you will be required to enter this second, alternate PIN number in order to access the registration area in Banner.
• Who is my advisor? To determine your advisor's name, check the top of your NGCSU Acceptance letter from our Admissions offices. Banner will also provide this information. Login to the system and follow these links:

  •  Student & Financial Aid

  •  Student Records

  •  View Student Information

  •  Select Summer 2008 & Submit

  Your advisor is listed as the Primary Advisor.

return to top

Registration at NGCSU is done online via the Internet using the Banner system. (What is Banner?) Access to the system is available from the NGCSU home page. If you encounter problems or have questions about the system, please contact the Office of the Registrar. Instructions to access the system are available.

If you have unmet obligations to the university or outstanding holds on your record, you will not be allowed to register. This includes, but is not limited to holds placed by the NGCSU Business Office, Financial Aid, Library or Public Safety offices. If you have such "holds," you are required to clear the holds at the office that placed the hold on your registration (Admissions, Infirmary, etc.). That office will remove the hold, not the Registrar's Office.

Registration and drop/add for all students will close at 5:00 pm on dates indicated below.

return to top

Drop/Add Information

The first day of class for each summer session is listed in the Summer calendar. NGCSU classes that meet on the Gainesville State College campus follow the calendar listed here.

Students may drop classes without receiving a grade and/or add new classes for Summer based on the course as listed below.

Drop/add periods close at 5:00 pm on the dates indicated.

Class Withdrawal
Students must withdraw from a class if they wish to drop a class after the drop/add period closes. Students who submit class withdrawal forms to the Registrar's Office prior to the dates below will have a W or WF recorded on their transcripts as assigned by the class instructor. Students who withdraw from a class after 5:00 pm on the dates below will have a WF recorded on their transcripts as required by Board of Regents policy.

The Associate Vice-President for Academic Affairs may approve a grade of a W if appropriate extenuating circumstances exist related to a withdrawal after the above deadlines.

Institution Withdrawal
Students who wish to withdraw from the institution must process an institution withdrawal to clear accounts and sign out from the institution. The institution withdrawal is available online via Banner from the Student & Financial Aid menu. Students must also process a class withdrawal for each course in which they are registered. Refunds are issued ONLY for complete withdrawal from the University. Additional information regarding withdrawals is available on the Registrar's site.

return to top

Bills
The Business office does not mail bills to students. Students must print their Student Invoice from Banner at the time of registration or after ANY registration change using the link Student Invoice on the Registration menu. Related links at the bottom of the Student Invoice page display all necessary information. Please refer to all that apply.

The Fee Payment Deadline for Summer 2008 for students who register in May is 4:30 pm on May 30, 2008.

Students who register for classes after May 30, 2008 must pay all fees no later than June 11, 2008. Bills unpaid after 5 pm on this date will incur late fees of $6 per credit hour. Students are strongly encouraged to check their Student Invoice online to see the status of their bill.

Refund of Fees
Students who withdraw from a class after the drop/add period are not eligible for a refund of any fees. Students who withdraw from NGCSU may be eligible for a refund of fees as determined by the Business Office.

Student refunds will be processed through a direct deposit process through HigherOne. Students will be able to select direct deposit into their personal checking account or open a Higher One checking/debit account. All students must select a method of payment for the refunds for which they are eligible. Please contact the Business Office if you have questions.

return to top

All students are required to complete a Summer application. Priority will be given to students who complete the application by April 10, 2008. Students who receive the Montgomery GI Bill must complete the VA schedule form as soon as registered. All forms can be found on the Financial Aid Office's site here or in the Financial Aid office. Approved financial aid will be listed on the Student Invoice. If you register and decide not to attend Summer Semester 2008, you must officially withdraw from school or risk the assignment of a WF letter grade and losing a semester's Financial Aid eligibility. Any remaining charges in excess of the Financial Aid amounts must be paid in full by the Summer Semester 2008 payment deadline.

return to top

return to top

Students who plan to graduate at the end of Summer Semester (August 2008) must notify the Registrar's office of your intent. The following deadlines are firm and must be followed in order to assure a smooth graduation process without financial penalty.

The VP for Academic Affairs will post more specific information regarding the graduation ceremony. Students are strongly urged to check their NGCSU email accounts for individual graduation information. If you have further questions, please contact the Registrar's Office .

Graduation for Summer 2008 will be held on August 8, 2008.

return to top

Auditing a Course
If a student wishes to audit a course, he or she must report to the Registrar's Office and advise registrar personnel at the time of registration that you wish to audit the course.

Schedule & Roll Verification
Students
Students must verify their course schedule in Banner. The schedule that the student has at the close of drop/add in for each session, will be the course schedule for the term. No courses may be added later in the semester.

Faculty and Instructors
A faculty member must insure that the rosters for his or her courses are correct. Extra or missing students must be reported to the Registrar's Office no later than the roll verification deadline as published by Academic Affairs. Students who fail to attend class (according to the NGCSU Attendance policy) may be withdrawn from the course at the instructor's request by completing the bottom portion of the withdrawal form.

return to top

Enrollment Verification
Enrollment cannot be verified until the close of drop/add for the semester. Students who need an enrollment certificate or enrollment verification should login to Banner and follow these links: Student & Financial Aid; Clearinghouse Student Self Service; Link to NSC. Students can print a certificate for one or all terms of enrollment.

ID Cards
Student ID cards are available in the Student Center, room 312. Please have your card made during the first two weeks of the semester. There is no fee for the first ID card. Replacement cards are $10.00.

Vehicle Registration Fees
A vehicle registration/parking decal fee is charged to students registered for courses on the NGCSU campus and is reflected on the Student Invoice. Students may apply for a parking permit online in Banner via the Parking Permits & Citations link on the Student & Financial Aid menu. Once you apply for your permit online, print your confirmation and present it at the Public Safety office. Permits may be picked up Monday through Friday from 8 am until 4 pm.

Parking tickets will be issued to cars not displaying a valid NGCSU parking permit.

return to top