Pre-Registration & Reporting Guide
for Continuing Students
for Summer 2008

Continuing Students from Spring into Summer

• Advisement is an ongoing process for both graduate and undergraduate students at NGCSU. All students who are enrolled in spring semester should make an appointment with their advisors to prepare for the upcoming summer semester prior to pre-registering for the term.
• Undergraduate students should make an appointment with your advisor in advance and then report to the advisor's office as scheduled. You must obtain a "Proposed Course Schedule/Permit to Register" from your advisor. If your academic advisor is not available, please report to your advisor's academic department head.
• Undergraduate students with less than 45 earned hours will be required to meet with his/her advisor prior to pre-registration, not only to plan for the upcoming semester(s), but to obtain an alternate PIN for Summer. If you have less than 45 earned hours, you will be required to enter this second, alternate PIN number in order to access the pre-registration area in Banner.
• Advisement for students in the Academic Advisement Center will begin March 3 through March 14 for all Open Option/Undeclared majors and all Pre-Education majors with less than 40 hours. Please come to the Academic Advisement Center between February 18 and February 27 to schedule an appointment. If you have any questions, please contact the Advisement Center.
• Who is my advisor? To determine your advisor's name, login to Banner and follow these links:

  •  Student & Financial Aid

  •  Student Records

  •  View Student Information

  •  Select Summer 2008 & Submit

  Your advisor is listed as the Primary Advisor.

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Students who are taking classes during Spring semester 2008 are eligible to pre-register online for Summer using the Banner system. Access to the system is available from the NGCSU home page. If you encounter problems or have questions about the system, please contact the Office of the Registrar. Instructions to access the system are available.

If you have unmet obligations to the university or outstanding holds on your record, you will not be allowed to register. This includes, but is not limited to holds placed by the NGCSU Business Office, Financial Aid, Library or Public Safety offices. If you have such "holds," you are required to clear the holds at the office that placed the hold on your registration (Business Office, Public Safety, etc.). That office will remove the hold, not the Registrar's Office.

Currently Enrolled Students
Students who are currently taking classes at NGCSU during Spring 2008 (January-April 2008) are eligible to pre-register for Summer classes. Students who do not pre-register must register with new students as listed here.

Pre-Registration for all currently enrolled students will close at 5:00 pm April 18, 2008.

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The first day of class for each summer session is listed in the Summer calendar. NGCSU classes that meet on the Gainesville State College campus follow the calendar listed here.

Students may drop classes without receiving a grade and/or add new classes for Summer based on the course as listed below.

Drop/add periods close at 5:00 pm on the dates indicated.

Class Withdrawal
Students must withdraw from a class if they wish to drop a class after the drop/add period closes. Students who submit class withdrawal forms to the Registrar's Office prior to the dates below will have a W or WF recorded on their transcripts as assigned by the class instructor. Students who withdraw from a class after 5:00 pm on the dates below will have a WF recorded on their transcripts as required by Board of Regents policy.

The Associate Vice-President for Academic Affairs may approve a grade of a W if appropriate extenuating circumstances exist related to a withdrawal after dates indicated above.

Institution Withdrawal
Students who wish to withdraw from the institution must process an institution withdrawal to clear accounts and sign out from the institution. The institution withdrawal is available online via Banner from the Student & Financial Aid menu. Students must also process a class withdrawal for each course in which they are registered. Refunds are issued ONLY for complete withdrawal from the University. Additional information regarding withdrawals is available on the Registrar's site.

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Bills
The Business Office does not mail bills to students. Students must print their Student Invoice from Banner at the time of registration or after ANY registration change using the link Student Invoice on the Registration menu. Related links at the bottom of the Student Invoice page display all necessary information. Please refer to all that apply.

The Fee Payment Deadline for Summer 2008 for students who pre-register is 4:30 pm on May 30, 2008.

Students who register for classes after May 30, 2008 must pay all fees no later than June 11, 2008. Bills unpaid after 5 pm on this date will incur late fees of $6 per credit hour. Students are strongly encouraged to check their Student Invoice online to see the status of their bill.

Refund of Fees
Students who withdraw from a class after the drop/add period are not eligible for a refund of any fees. Students who withdraw from NGCSU may be eligible for a refund of fees as determined by the Business Office.

Student refunds will be processed through a direct deposit process through HigherOne. Students will be able to select a direct deposit into their personal checking account or open a HigherOne checking/debit account. All students must select a payment for the refunds for which they are eligible. Please contact the Business Office if you have questions.

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Financial Aid Information

All continuing students are required to complete a Summer application. Priority will be given to students who complete the application by April 10, 2008. Students who receive the Montgomery GI Bill must complete the VA schedule form as soon as registered. All forms can be found on the Financial Aid Office's site here or in the Financial Aid office. Approved financial aid will be listed on the Student Invoice. If you register and decide not to attend Summer Semester 2008, you must officially withdraw from school or risk the assignment of a WF letter grade and losing a semester's Financial Aid eligibility. Any remaining charges in excess of the Financial Aid amounts must be paid in full by the Summer Semester 2008 payment deadline.

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Students who plan to graduate at the end of Summer Semester (August 2008) must notify the Registrar's office of your intent. The following deadlines are firm and must be followed in order to assure a smooth graduation process without financial penalty.

The VP for Academic Affairs will post more specific information regarding the graduation ceremony. Students are strongly urged to check their NGCSU email accounts for individual graduation information. If you have further questions, please contact the Registrar's Office .

Graduation for Summer 2008 will be held on August 8, 2008 at 7:00 pm in Memorial Hall Gym.

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Auditing a Course
If a student wishes to audit a course, he or she must report to the Registrar's Office and advise registrar personnel at the time of registration that you wish to audit the course.

Schedule & Roll Verification
Students
Students must verify their course schedule in Banner. The schedule that the student has at the close of drop/add of each session, will be the course schedule for the term. No courses may be added later in the semester.

Faculty and Instructors
A faculty member must insure that the rosters for his or her courses are correct. Extra or missing students must be reported to the Registrar's Office no later than the roll verification deadline as published by Academic Affairs. Students who fail to attend class (according to the NGCSU Attendance policy) may be withdrawn from the course at the instructor's request by completing the bottom portion of the withdrawal form.

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Enrollment Verification
Enrollment cannot be verified until the close of drop/add for the semester. Students who need an enrollment certificate or enrollment verification should login to Banner and follow these links: Student & Financial Aid; Clearinghouse Student Self Service; Link to NSC. Students can print a certificate for one or all terms of enrollment.

ID Cards
Student ID cards are available in the Student Center, room 312. Please have your card made during the first two weeks of the semester. There is no fee for the first ID card. Replacement cards are $10.00.

Vehicle Registration Fees
A vehicle registration/parking decal fee is charged to students registered for courses on the NGCSU campus and is reflected on the Student Invoice. Students may apply for a parking permit online in Banner via the Parking Permits & Citations link on the Student & Financial Aid menu. Once you apply for your permit online, print your confirmation and present it at the Public Safety office. Permits may be picked up Monday through Friday from 8 am until 4 pm.

Parking tickets will be issued to cars not displaying a valid NGCSU parking permit.

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