All students have an academic advisor. You are strongly urged to meet with your advisor prior to registering for courses for the term. If you choose not to, you risk delaying graduation.

For new students, your advisor is listed at the top of your acceptance letter. A currently enrolled student can login to Banner to determine his or her advisor's name by viewing Student Information in the Student Records area.

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Regularly enrolled NGCSU students may register for courses as auditors. No academic or degree credit shall be awarded to auditors. Fees assessed for audited courses are the same as fees of courses taken for credit. If an audit student withdraws from a course prior to the end of the term, a grade of W will be assigned as the grade rather than a V. An audit student who is dropped for excessive absences will be assigned a grade of W.

If you wish to audit a course, you must report to the Registrar's Office and advise registrar personnel, at the time of registration, that you wish to audit the course.

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Class Withdrawal
Students may withdraw from courses with a grade of ‘W’ (or ‘WF’ as per the instructor) prior to the mid-point of the semester. However, withdrawals processed after mid-term will be assigned a grade of WF (Withdrew Failing). Discontinuance of class attendance without officially withdrawing from a course is sufficient cause for receiving a failing grade in the course. No refunds are issued for a reduction in hours after the drop/add period. Deadlines for the submission of class withdrawal forms are listed in the Academic Calendar, as well as the Registration & Reporting Guide for the semester.

Class withdrawal forms are available in the Registrar's Office or from the following site using Adobe Acrobat Reader.

   Class Withdrawal Form (Adobe .pdf, 5.75kb)

Institution Withdrawal
Students who wish to withdraw from the institution must process an institution withdrawal to clear accounts and sign out from the institution. Students must also process a class withdrawal for each course in which they are registered. Refunds are issued ONLY for complete withdrawal from the University. The Institutional Withdrawal Request form is available online in Banner from the Student & Financial Aid Menu.

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Current NGCSU students may request to complete certain courses at another institution as a transient student. A transient permission form must be submitted to the Registrar's office prior to the term in which the student would like take these courses. Permission is not granted to students on academic suspension. Two year college courses may not transfer to NGCSU as upper division courses.

*NOTE* Undergraduate students who seek transient permission to attend another institution (especially Fall and Spring semesters) and do not enroll in classes at NGCSU during that transient term will not be allowed to pre-register for the returning semester. The student must file a Request to Reactivate Student File form. Also, if he/she plans to commute, a Commuter Affidavit must be submitted as well. No application fee is necessary. The student will register with other returning students on registration day as listed in the Registration & Reporting Guide.

The Associate Vice President for Academic Affairs must approve Transient Permission Requests for the following students:

• students who wish to repeat a course in which a grade has already been earned at NGCSU
• students taking transient coursework after Senior status has been achieved
• students who are on academic probation

The Transient Permission Request form is available online within Banner from the Student & Financial Aid menu.

The Transfer Equivalencies site below can assist students with the selection of courses based on how these courses will transfer back to NGCSU. The listing or exclusion of certain institutions and/or courses does not reflect the transferability of course credit. If students or advisors have questions, please contact the Registrar’s Office.

   Course Transfer Equivalencies

After the student submits the form, the Registrar's office will send a letter of good standing to the other institution. The student must apply to that institution as a transient student. At the close of the transient term, students must request an official transcript of their coursework at the other institution be sent to NGCSU.

Graduate students who are interested in seeking transient permission should contact the Office of Graduate Studies for more information.

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A plan of study lists a student's degree requirements and allows the advisor and student to track progress towards the student's graduation from NGCSU. The plan of study is the first indicator to the Registrar's office of a student's plans to graduate.

Each student must submit a plan of study to the Registrar's office before the (s)he earns the specified number of hours listed below. The student, faculty advisor, head of the department and the minor advisor (if applicable) must sign the plan of study before it is filed with the Registrar.

• ASN students – 40 hours
• Bachelor's degree students – 90 hours
• MEd students – 20 hours
• MPA students – 25 hours
• MS Counseling students – 35 hours
• MS Family Nurse Practitioner students – 35 hours
• MS Nursing Education - 25 hours
• MS Physical Therapy students – 75 hours
• Educational Specialist - 20 hours

Any student who does not have a plan of study on file in the Registrar's office at this time will have a hold placed on his/her Banner record.

After the Registrar's office reviews the plan of study, a copy will be returned to the department and to the student that includes an office signature.

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Students may view/print final grades from Banner. Grades will be posted to the web as soon as they are processed at the end of the term. This generally takes place within 2 working days of the last day of exams. To access final grades from Banner, follow these instructions.

However, students may request a hard copy of their grades, by completing a request for grade mailer and submitting this form to the Registrar's office. This form is available in the Registrar's office or from the following site using Adobe Acrobat Reader.

   Grade Mailer Form (Adobe .pdf, 9.71kb)

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