Beginning October 2004, the Registrar’s office teamed with the National Student Clearinghouse and named them our authorized certifying agent for enrollment verifications. This student self-service allows NGCSU students access to their enrollment information via the National Student Clearinghouse web site. Students can login into our Banner system and request enrollment certifications without contacting the Registrar’s office.

Current-term enrollment cannot be verified until after the drop/add period as listed in the calendar. Verification of enrollment cannot be provided for future terms.

Instructions are available to students to request an enrollment certification.

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Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Additional information is available at the following site.

   FERPA at NGCSU

FERPA allows the disclosure of items considered to be "Directory Information" to parents or other third parties. Directory information is information not generally considered an invasion of privacy if disclosed. North Georgia College & State University considers the following information to be directory information:

• Student name
• Local and permanent mailing addresses and telephone numbers
• Student’s email address
• Enrollment status (full time or part time; currently enrolled or not)
• Dates of attendance
• Major
• Type of degree being pursued; degrees awarded
• Honors and awards received
• Participation in officially recognized activities and sports

"Directory Information" does not include GPA, grades, country of citizenship, race/ethnicity, gender, schedule or student identification number/social security number.

Confidentiality

Students may request that their directory information be marked 'Confidential'. The directory information then for these students may not be disclosed to parents or any third party. Students may request this non-disclosure by submitting the following form to the Registrar's office.

   Request for Non Disclosure of Directory Information

Disclosure Authorization

Alternately, students may request that all or part of their education records be disclosed to a named individual. By submitting the following form, the named individual may contact the Registrar's office to discuss the student's specified record. Copies of authorizations are submitted to and kept in the Registrar's office.

   Authorization to Release Information to a Third Party

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The Registrar’s Office no longer mails grades to students at the close of a semester. Grades are processed once at the end of the semester within 5 days of the last day of exams. Instructions are available to students to access grade information within Banner.

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