Preparing to Go

Student Records & Accounts

• Maintain your NGCSU email account. Accounts typically will remain active up to one year. Each fall semester, students who are not enrolled will have their email addresses purged. If you will be away during this semester and would like to maintain your account, please contact Information & Instructional Technology's Helpdesk to request that your email account remain active.
• Record your ngcsuID# and pin number for the Banner system. Your Banner account will remain active and will be the easiest way to access your academic records (your major, advisor, transcript, holds, etc.).
• Consider granting power of attorney to an individual to act on your behalf to request official transcripts and/or register you for classes.
• Notify your personal financial institutions (banks, lenders, etc.) (including HigherOne) of your deployment or active duty training. These institutions may be willing to waive inactivity fees or defer loan payments that could be incurred during your time away.
• Determine when you will be departing NGCSU and follow the steps below for Mid-Term Withdrawal or End of Semester Withdrawal.

Mid-Term Withdrawal

1. Students who are deployed during the middle of a semester must out-process from each course for which he/she is registered as well as out-process from NGCSU. Initially, the student must decide whether to pursue grades for the semester or to withdraw from all classes 'for military reasons'. This decision will apply to all courses for which he/she's registered.
   To receive grades for the semester, the student will make arrangements with the instructor of each course. The student may be given options to complete all assignments early, take final exams early or take an Incomplete grade (with the work to be finished prior to the end of the next semester). This will be at the discretion of the instructor.
   To withdraw from classes, the student will complete a Class Withdrawal form for each course. This form must be signed by the instructor, the department head of the course and the student's advisor. Each form must be submitted to the Registrar's Office.


2. Students who are deployed during the middle of the semester must submit a copy of their orders to the Registrar's Office.


3. Once these students submit all class withdrawals and copies of their orders, students must contact the Registrar's Office to confirm that these have both been received and processed.


4. Students will then be able to immediately withdraw from the institution. To complete the withdrawal process, the students must complete the online Institution Withdrawal form in Banner from the Student & Financial Aid menu. By choosing the Immediate Withdrawal option, the online form will tailor a list of offices from which the students should clear.

End of the Semester Withdrawal

1. Students who will complete the current semester will need to withdraw from the institution. This group of students includes those who are deployed after the close of the semester or those who are leaving for Active Duty Training (ADT). To withdraw from NGCSU, the students must complete the online Institution Withdrawal form in Banner from the Student & Financial Aid menu. By choosing the End of Term Withdrawal option, the online form tailors a list of offices from which the students should clear.


2. Students who are deployed at the end of a term should submit copies of their orders to the Registrar's Office.