Reservations & Policies

Reservations

To reserve space in the Student Center , please report to the Director’s Office in room 312.  The Auditorium, Great Room, meeting rooms, and tables in the Canteen Lobby can be reserved.

Recognized Organizations

1. Organizations officially recognized by North Georgia College and State University shall have first priority in all facilities at the Student Center.
2. Weekly or monthly meetings shall be made by the completion of a “series reservation” form at the Director’s Office.  These reservations shall be in effect for one semester only, and must be renewed at the beginning of each term.
3. Seating, room arrangements, or other special arrangements must be designated at the time a reservation is made.
4. Room reservations will not be accepted by phone.  Reservations and cancellations must be made IN PERSON at the Director’s Office.
5. Any food or beverage required for meetings or functions held in the Student Center must be arranged through the NGCSU Dining Hall, unless an exception is approved by the Student Center Director.

Outside Groups

1. Outside groups (groups not officially recognized by North Georgia College and State University) shall not be accommodated unless previously approved through the office of the Director of Continuing Education.
2. Any food or beverage required for meetings or functions held in the Student Center must be arranged through the NGCSU Dining Hall.
3. Any outside groups requesting accommodations in the Student Center shall make reservations not more than 60 days in advance of the anticipated event.

Tables in Student Center Lobby

Recognized student organizations may reserve a table in the lobby outside the Canteen for sales, recruiting, elections, etc.   Reservations should be made in the Student Center Director’s Office.   Only three spaces are available so reservations should be made as far in advance as possible.

Sales, Raffles, or Collections in the Student Center

1. All sales or collections of any kind must be approved through the Office of Student Affairs.
   1. In the event that a sale has been approved, only organizations recognized by the Student Life Committee of North Georgia College and State University or approved by the Vice President for Student Affairs  will be allowed space.
   2. The sale or collection shall not last more than one week.
   3. The only area that sales or collections shall be allowed is at the front entrance to the Snack Bar.
   4. Sales or collections shall be conducted only from the table or tables designated—no soliciting sales or pressure sales shall be allowed.  Purchases must be voluntary on the part of the potential consumer.
2. The sale of items in direct competition with the Canteen or Bookstore  is prohibited.

Poster and Banners

Recognized student organizations may post signs and banners in the Student Center  under the following guidelines:

1. Signs may not be placed on glass or on sheet rock (smooth) walls.
2. Signs may not be attached to ceiling tiles or support track.
3. Signs may be hung only with masking tape.  Other tapes (scotch, plastic and duct) are prohibited due to damage to walls and surfaces.
4. Signs in the Post Office  lobby and hall must be placed on bulletin boards.
5. All signs must include the name of the sponsoring organization.
6. Signs may not include references to alcoholic beverages.
7. Signs must be of unquestionable good taste.
8. Commercial advertising is not permitted unless specifically approved in advance.
9. Signs may not be hung for more than one week unless they promote a specific upcoming campus event.
10. Signs should be carefully removed immediately following the event.

Fraternity & Sorority Composites

Space has been allocated in the Student Center  for the display of framed composites of officially recognized fraternities and sororities.  Due to the highly public nature of the area, the Student Center Director prior to being hung must individually approve composites.  Specific guidelines are available from the Director of the Student Center

Recreational Equipment

Two pool tables, a foosball table, and and two table tennis tables are provided. This equipment has been purchased with student activity fees and are available for student use without charge.