| Phase I Initiation |
June-August |
1. Organize Task Force. 2. Identify project requirements. 3. Determine which system will supply the unique ID. 4. Develop transition recommendations based on campus events. 5. Obtain approval to proceed from Cross-campus Advisory Committee. |
| Phase II Development |
September - December |
1. Design model to assign ID number. 2. Perform a full conversion and proof-of-concept test in a test environment. 3. Implement routines to auto-assign a student ID number. 4. Add all current staff to one system and build cross-reference tables. 5. Integrate SSN to ID number migration and ID card production with timed schedules. 6. Receive stakeholder and Advisory Committee approvals to proceed. |
| Phase III Prototype |
January - - March |
1. Replace ID number production equipment (if applicable). 2. Beta test ID number production using modified systems and new ID number. 3. Communicate plans with campus (students, faculty, and staff). 4. Implement daily sync between administrative systems. 5. Obtain Advisory approval to proceed. |
| Phase IV Implementation |
April – May |
1. Finalize implementation schedule and tasks. 2. Complete data scrub (reconciliation) activities between ERP Systems. 3. Document Policies and Procedures. 4. Obtain Advisory approval to implement. 5. Train campus. 6. Re-card campus (if required). 7. Implement migration from SSN to ID number. |
| Phase V Maintenance |
Ongoing |
Collect, secure and maintain both ID numbers and SSNs. |
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